Open Vacancy | Admin & Finance Officer

JOB VACANCY

VentureUP – the University of Prishtina Entrepreneurship & Innovation Centre, brings UP students together in a creative, results-driven environment to activate economic growth, meaningful employment and sustainable living through its four (4) programs: Incubation, Experiential Learning, Social Impact &Tech Transfer.

As such, it represents the go to place for UP students & faculty to develop and transform their novel ideas into socially conscious, real-market businesses and sustainable organizations, bridging education and markets in Kosovo. University based incubators aim to integrate businesses, government and academia in order to stimulate development and leverage know-how and research capacity to contribute to the economy and serve as experiential learning laboratories for student work-skills development throughout the process. For more information about VentureUP visit www.venture-up.org.

VentureUP – the University of Prishtina Entrepreneurship & Innovation Centre, through its EU supported project “VentureUP – UP’s Venture Incubator” is seeking to fill the position of:

Admin & Finance Officer

Under the direct supervision of the Executive Director, the Admin & Finance Officer ensures that office budget and financial planning are carried out in a timely fashion in accordance with the financial policies and donor requirements and that all documents are accurately maintained for audit and office purposes.

Key Responsibilities

• Prepare daily transactions.
• Ensure that the internal control procedures and donors’ regulations are followed for all cash disbursements, receipts, transfers.
• Maintain and monitor an effective office filing system including bank documents, withdrawal slips, transfer records, bank statements, invoices, time & attendance sheets, and payroll records.
• Manage cash flow and office bank accounts, including monthly reconciliation.
• Ensure that all the appropriate approvals are obtained for all expenditures prior to fund disbursements.
• Work closely with the Executive Director to ensure that work is done in accordance with national laws and regulations.
• Enforce and improve procurement procedures when needed.
• Assist Executive Director and the Management with budget preparation, including core activities and specific grant budgets.
• Prepares regular financial reports as required by donors, VentureUP’s Board of Directors, etc,
• Participate in strategy development and annual financial planning of the office.
• Other duties as assigned by supervisors.

General Obligations

• Supports development staff in fundraising efforts
• Ensures proper and timely implementation of project activities
• Represents the interest of VentureUP and always acts on its behalf
• Carries out important tasks even if these are not explicitly cited in the job description
• Performs other duties and tasks at the request of management
• Maintains proper documentation of work processes

Required qualifications, competences and experience

Qualifications

• University degree in Finance and Accounting or related disciplines relevant to accomplish the tasks.

Professional Experience

• At least two years of work experience in a financial position with admin and budgeting responsibilities, preferably within the NGO environment.

Other knowledge, additional competences  

• Knowledge and practice of Quick Books accounting software.
• Knowledge and experience in managing EU grants highly preferable.
• Ability to work independently and in a team, priorities tasks and to take initiative.
• Computer skills, specifically Microsoft Excel.
• Fluency in English and in the primary language of the country required.

How to apply:

Interested candidates are invited to submit their applications in English, in PDF version, to [email protected]

• Resume/CV – in English
• Motivation Letter (max. 500 words)
• Diploma(s), references/recommendations
• Subject of Email: Admin & Finance Officer Application – Name & Surname | VentureUP

Applications that do not meet these requirements will not be considered!

Deadline for submission of Applications is 10 October 2021.  

Only short-listed candidates will be contacted and invited to interviews.

VentureUP encourages female candidates, candidates from ethnic minorities as well as candidates with disability to apply!